MushroomOps Help Guide

Getting Started

Welcome to MushroomOps — a complete farm management tool for mushroom cultivation operations.

First-Time Setup

1. Download the MushroomOps APK from the app or visit mushroomops.com on your browser.
2. Sign up with your email and password. The first user automatically becomes the Farm Admin.
3. Set up your Company Name and Crate Weight in Settings > Company Control.
4. Add your Facilities (bunkers, tunnels, rooms, platforms, lagoons) in Settings > Facilities.
5. Configure Phases for your compost, tunnel, and room workflows in Settings > Phases.
6. Create your first Lot in Settings > Lots to start tracking a compost batch.
7. Invite team members via Settings > Company Users or Team Management.

Dashboard All Roles

The Dashboard gives you a real-time overview of your farm's status at a glance.

• Active Facilities: See which bunkers, tunnels, and rooms are currently in use.
• Lot Status: Track active lots and their current phase in the production cycle.
• Recent Alerts: View any flagged entries or environmental warnings.
• Harvest Summary: Quick look at recent production numbers.

Daily Logs Overview All Roles

The Logs section is the core of MushroomOps. Workers and managers use these screens to record daily operational data. All log types are accessible from the sidebar under the Logs section.

Each log form supports photo attachments — tap the camera icon to capture evidence directly from your device.

Compost Mixing Logs

Record the ingredients and proportions used when preparing a new compost batch.

• Select the Lot and Facility where mixing occurs.
• Enter ingredients: straw, chicken manure, gypsum, urea, and other additives.
• The app calculates nitrogen ratios automatically based on your inputs.
• Add notes and attach photos of the compost preparation.

Compost Status Logs

Track the ongoing condition of compost batches as they progress through phases.

• Record compost temperature, age (days), and current location.
• Note any aeration adjustments or turning operations performed.
• Monitor trends over time to ensure optimal decomposition.

Casing Prep Logs

Log the preparation of casing material before it's applied to compost beds.

• Record cocopeat quantity and number of washes performed.
• Enter water TDS readings to ensure quality standards are met.
• Track treatment chemicals or additives applied to the casing.

Room Status Logs

Monitor environmental conditions in your growing rooms.

• Record room temperature, bag/bed temperature, humidity, and CO₂ levels.
• Log any disease observations with type, severity, and treatment applied.
• Attach photos of disease symptoms for tracking and AI analysis.
• Notes field for any additional observations or actions taken.

Harvest / Production Logs

Record daily mushroom harvests for each worker and room.

• Select the worker, room, and harvest date.
• Enter mushroom grade (A, B, C, etc.), container count, and total weight.
• Production data feeds into reports for yield analysis and worker performance tracking.

Quality Inspection

Grade mushroom batches using standardized quality metrics.

• Score visual attributes: whiteness, redness, and blotch on a defined scale.
• Measure physical attributes: cap diameter, stem height, and piece weight.
• Take inspection photos that are linked to the quality record.
• Data feeds into quality trend reports for continuous improvement.

Daily Dispatch

Log outgoing shipments from the farm to buyers and markets.

• Record dispatch date/time, destination (mandi/buyer), and vehicle number.
• Enter total weight and grade breakdown per shipment.
• Track inventory deductions automatically when dispatches are logged.

Reports Admin / Manager

Reports provide aggregated views of your farm data. Access them from the Reports section in the sidebar.

Available Reports

• Overview: High-level summary of farm operations across all departments.
• Production Report: Harvest yield trends, grade distribution, and worker output.
• Compost Lots: Track each lot from mixing through spawning — temperature curves, phase durations, and outcomes.
• Rooms: Room-by-room environmental data, disease incidence, and yield correlation.
• Dispatch & Quality: Shipment history, quality scores over time, and buyer distribution.

AI Features Admin Only

MushroomOps includes optional AI-powered analysis to help you make better farm decisions.

AI Analyst

Generate comprehensive insights from your room and compost data. The AI analyzes environmental trends, disease patterns, and production metrics to provide actionable recommendations. Reports are available in English and Hindi.

Insights Inbox

Review AI-generated alerts and recommendations. The inbox collects analysis results so you can review them at your convenience.

Ask AI

Chat directly with the farm AI assistant. Ask questions about your operations, get advice on compost ratios, disease treatment, or environmental optimization.

AI Setup

1. Go to Settings > AI to configure your AI provider.
2. Choose a provider: Google Gemini, OpenAI, or Cloud Ollama (self-hosted).
3. Enter your API key and endpoint URL as required.
4. AI features will become active once the provider is configured.

Settings & Administration Admin Only

Most settings require Admin access. Workers can only access Appearance and Log Dropdowns.

Appearance

Switch between Light, Dark, or System theme. The setting is saved locally on your device.

Company Control

Edit your company name and set the standard crate weight used for harvest calculations.

Company Users

View all team members, promote users to Admin or Manager, or revoke access. Each user is tied to a role that controls what they can see and do.

Team Management

Quickly create new worker or manager accounts from within the app without them needing to sign up separately.

Facilities

Add, rename, or archive facilities. Facility types include: Bunker, Tunnel, Room, Platform, and Lagoon.

Phases

Define the production phases for each category (compost, tunnel, room). Phases determine the workflow progression of each lot.

Lot Linking

Manually adjust the active lot-to-facility association when automatic tracking needs correction.

Data Editor

Edit recent log entries directly within a 2-day window. Older records are locked to preserve data integrity.

Import / Export

Export your farm data as CSV or JSON files. Download attached images as a ZIP archive. Useful for backups and external analysis.

Log Dropdowns

Manage the dropdown values that appear in log forms: worker names, medicine names, disease types, and dispatch destinations.

Lots

Create new lots (compost batches) and review their current status, active phase, and facility location.

Offline Mode

MushroomOps is designed for farms with unreliable internet connectivity.

• You can enter all log data, take photos, and navigate the app without an internet connection.
• Data is stored securely on your device until connectivity is restored.
• When you go back online, the app automatically syncs all pending data to the server.
• Synced data is then available to all team members and in reports.

Roles & Permissions

MushroomOps uses role-based access control to ensure each team member sees only what they need.

Plans & Subscription

MushroomOps offers a 14-day free trial followed by three paid plans. All billing is managed through the website.

Plan Comparison

Free Trial

Every new account starts with a 14-day free trial. No credit card is required. The trial includes all core features: 8 log types, offline sync, reports, and export. Photo uploads and AI features are not available during the trial.

Account Freeze

When a trial expires or a paid subscription is cancelled, the account enters a frozen state:

• No new logs can be created on any device (web and mobile lock simultaneously).
• Existing data is preserved and safe.
• To restore access, the Farm Admin must activate a paid subscription.

Data Retention

After an account is frozen, data is held for 90 days. If the subscription is not reactivated within 90 days, all farm data — logs, photos, reports, and AI analysis — is permanently deleted. Contact support to request a data export during the grace period.

Device Limits

For security, worker accounts can be signed in on 1 device at a time. Admin accounts can be active on up to 2 devices. Signing in on a new device automatically signs out the previous one.

Reactivating a Frozen Account

If your account is frozen, contact your Farm Admin. Admins can reactivate the account by contacting support or managing their subscription through the website. Once payment is confirmed, all features are restored instantly on every device.

Troubleshooting

Data not syncing

Check your internet connection. The app syncs automatically when connectivity is restored. If the issue persists, try closing and reopening the app.

Cannot see certain settings

Most settings require Admin role. Ask your Farm Admin to check your assigned role in Company Users.

Camera not working

Ensure you have granted camera permission to MushroomOps in your device settings. Go to your phone's Settings > Apps > MushroomOps > Permissions > Camera > Allow.

Forgot password

On the login screen, use the password reset option. A reset link will be sent to your registered email address.

App crashing or slow

Make sure you're running the latest version. Download the newest APK from the app. Clear the app cache from your device settings if the problem continues.

Need more help?

Visit our Contact page and we'll get back to you as soon as possible.